“You have 2,978 Unread Messages.” Say what?
That number is actually pretty low compared to some emails that I have cleaned up and streamlined. But none the less, that is 2,977 more messages unread than you want to have. Let’s take a look at some of the ways you can clean up your email and make your inbox work for you.
Remove the junk.
I know this one is the hard one, but it’s the fastest way to get your inbox number lower. First, I usually write down a list of senders that I want to remove and or unsubscribe the inbox from. Then, I search from the inbox a specific sender on my list. I click on the top email and unsubscribe, then go back to the list, hit “check all”, then “delete”. If you have an incredible amount of subscriptions, check out unroll.me. It’s free and will save you tons of time. You can start from scratch or select specific newsletters and advertisements to unsubscribe from.
Create sorting folders.
If you really want to clean up your email, create a folder for common emails. For Example, make a “receipts” folder and then move all of your receipts into this folder. You can do a search again and usually “receipt” or “order” will bring up the majority of them. Continue doing this for other categories or people.
Clean up your inbox with “rules”.
Automatically send certain emails to certain folders. Depending on how you are getting your email will depend on the how to create the rules. You should be able to just do a quick search within the app or website on how to create rules. If you are worried about missing emails because they are sorted, most email services will show that there are unread messages in a folder, so you never miss an important email. Or you can set your view to “view all unread messages” right when you open your inbox.
Use a quality email management program.
There are several email management programs out there that can make cleaning up your inbox easier. On my mobile device, I use “Inbox” for my gmail account and also access it on the web when I get on my computer. It learns how you use your email as time progresses. For instance, automatically placing tickets and hotel bookings into a “travel” folder. It will also offer suggestions of bulk mail to unsubscribe from and it will unsubscribe for you without having to do it manually.
Play a game while sorting and deleting.
Yeah there is actually a website for this. It works with gmail and it gives you certain amount of time to choose how to respond to an email. Check out The Email Game to see if this will motivate you to open, delete or archive emails. I occasionally use this when I legit do not want to see my inbox. Sometimes it gets crazy y’all.
Truly get to zero
It honestly is the best feeling when you can get your email to zero and only have to deal with today. One thing I recommend to clients that have a hard time keeping the junk out, even after a deep clean, is to separate emails. A lot of vendors automatically subscribe you to their email list, so creating a junk mail inbox to only make purchases can help all of those automatic subscriptions. You can forward receipts to your main email that can be automatically placed in a folder to keep for future reference.
I know this all can be overwhelming and seem like such a huge task to take on yourself. I do offer Email Cleanup Services as well as ongoing maintenance if you just don’t want to take on the email monster, delegate it to me!